Operations Director

The Public Interest Law Project (PILP) has a rare and exciting opening for an Operations Director. The newly created position will be the chief financial and human resources officer, supervise support staff, and manage the communications of our organization, at an absolutely critical time for lower income people and communities. Our work helps keep people in affordable homes and protects their entitlement to public benefits.

PILP is a nonprofit legal support center for California legal services and other public interest law programs. Founded in 1996, PILP advances justice for low income people and communities by building the capacity of legal services organizations through impact litigation, trainings, and publications, and by advocating for low income community groups and individuals.

The Operations Director is a newly created position and will be responsible for supervising a wide variety of activities while working closely with PILP’s Director and support staff in pursuit of PILP’s goals and strategies.

Responsibilities:
Administration
• Act as the principal human resources officer, with administrative support from the office manager
• Supervise the office manager and legal assistant
• Update personnel policies and manuals
• Supervise, maintain and assist with administration of employee benefits packages
• Coordinate updating the website, social media, and other communication channels in conjunction with support staff and Director, in order to promote and increase PILP’s visibility
• Manage and review risks, including data security, and proactively identify and flag potential trouble spots
• Manage office lease, office equipment, and building communications

Finances
• Lead the organization’s annual budgeting process; track finances and grant spending
• Supervise accounting, bookkeeping and invoice procedures, including all monthly and quarterly financial reports
• Ensure that the organization’s annual audit, tax returns and other state and federal financial filings and reports are timely completed and filed
• Supervise and review all insurance coverage and continually review coverage to make sure it is meeting the organization’s needs

Grant Management
• Research, prepare and submit grant proposals
• Track and report on deliverables required by existing grants
• Build and maintain relationships with existing and potential funders, including attending meetings convened by current and/or potentially new funders

Salary and Benefits: Range: $65K to $85K. PILP offers an excellent benefits package, including vacation and leave policies, fully employer-paid health benefits, and a generous employer-contributed retirement plan.

Classification: Exempt, professional, management

Education: Bachelor’s Degree preferred.

Desired Qualifications:
Managing an office: Advanced knowledge of office administration, including generally accepted human resources practices and operational and accounting practices, with nonprofit experience and knowledge of California human resources laws and procedures preferred.
Managing a team: A track record of managing a team to achieve results, a demonstrated ability to set and accomplish goals, and a proven ability to generate trust, respect, and confidence of staff and colleagues.
Financial management proficiency: Experience working with data, spreadsheets, and managing a budget for a program or organization, including the ability to analyze progress, and to make recommendations on financial decisions.
Experience working collaboratively: The skill to work collaboratively in a team and to respond with flexibility and initiative to the organization’s changing needs.
Development expertise: Experience in creating and researching fundraising materials, grant proposals, and reports.
Technical understanding: Experience in the maintenance and use of office computers, networks, databases, websites, and social media; advanced familiarity with Windows software is desired.
Legal familiarity: Understanding of legal issues handled by PILP and California legal services programs is desirable.

How to Apply: Please send a cover letter, resume, and a list of three professional references to jobs@pilpca.org, attention: Linda Hill. The position will remain open until filled.

Electronic applications are preferred but, if necessary, please mail materials to the address on our letterhead. No telephone calls please.

The Public Interest Law Project is an Equal Opportunity Employer and values a diverse workforce and an inclusive culture. We strongly encourage people of color, women, people living with disabilities, older people, lesbian, gay, bisexual, and transgender people, and individuals from other underrepresented groups to apply. It is PILP’s policy to prohibit discrimination and harassment of any type and to establish and maintain equal employment opportunities to all employees and applicants on the basis of race, color, ethnicity, ancestry, religion, disability, age, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, medical condition, veteran status, national origin, marital, and any other protected status.